Note: 

• This tutorial is intended to be a brief summary of he features of Zoom Webinars. For full information and in depth tutorials visit Zoom’s website 

The Basics                                                                                                                                  

 

Webinars vs Meetings: 

 

• Zoom Webinars function very similarly to a regular Zoom Meeting with a few key differences: 
  1. Attendees are permanently muted unless given permission to speak by a host or panelist. They also cannot share their screen or video.  
  2. Zoom Webinars can have up to 10,000 attendees. Meetings can only have 100 
  3. Zoom Webinars have a Q&A feature and a Polling feature.  

 

Hosts vs Panelists: 

 

• The leaders of a Webinar are divided into two levels: Hosts and Panelists. 
• Both can speak, share their screen, view the chat, answer Q&A, launch Polls, and allow attendees to speak. There are some minor differences:  
  1. Hosts can promote anyone in the meeting to Panelist or Host and can end the meeting for everyone. They are almost identical to a normal Meeting host.  
  2. Panelists cannot change the permissions levels of anyone in the meeting. They are almost identical to attendees in a normal Zoom meeting.  

 

Features                                                                                                                                     

 

Raise Hand 

 

1. Attendees can use the “Raise Hand” feature in Zoom to get the attention of a Host or Panelist. This will flash an alert at the bottom of all host and panelist’s Zoom window.  

2. By clicking on the alert, the Host or Panelist can open a 1 on 1 chat window with the attendee with the ability to allow them to speak to the whole webinar.   

 

 

Q&A 

 

1. The Q&A feature is nearly identical to the normal Chat feature with a few differences: 
2. Attendees can ask questions anonymously. This will display their message to the entire Q&A chat but hide their name.  
3. Hosts and Panelists can mark a question in the Q&A as “Answered in Line” if the person speaking has already addressed the question or will address the question while they are talking.  

 

 

Polls 

 

1. Polls allow for pop up windows for all attendees to vote on specific questions or items that the host chooses.  

2. Polls must be configured before the Zoom meeting begins. 

3. Polls can be launched from the Zoom toolbar and closed at will. When a poll is closed the host or panelist can then display the results of the poll to everyone in the Webinar. 

 

Webinar Setup                                                                                                                         

1. Location: Washington Room (the big conference room) 

2. Laptop for Stream: 0000

   • Extend Display (zoom controls on laptop, PowerPoint on main screen) 

3. Microphone: Blue Yeti 

   • Set to Bidirectional (8) and place in center of table. 

4. Camera: Large Conference Room Camera 

   • Ensure that the Camera is Set to HD instead of Default Standard. 

5. The meeting Should be set up beforehand 

   • Launch meeting when Rebecca is ready 

   • Pause Recording until start 

   • Ensure participants are muted and must use “Raise Hand to communicate” 

   • Split Responsibilities 

   • You will manage polls 

   • Someone else should manage the chat 

   • Follow along with Rebecca during the meeting and move PowerPoint along as needed